Easy
Steps for a Successful Field Trip
Anyone
can arrange a field trip. They are easy to set up, but do require
some planning and organization. Here are nine easy steps to follow.
- Select trip location/organization you wish to visit and the specific program/class/tour you would like to schedule. Make decision about age group and number of participants.
- Contact activities coordinator, Sarah Kerr at 982-1245, to review possible dates for the trip.
- You must contact the activities coordinator before continuing.
Contact the organization you wish to visit. Be sure to ask to speak to someone about arranging a field trip. Schedule the trip on one of the dates discussed with BHEA’s Activities Coordinator. Be sure to get the following information:
- Name of the person assisting you.
- Correct address of organization/trip location.
- Directions (if not available online).
- Cost of the trip and who needs to pay. (Adults, children over a certain age, etc.)
- When payment is due & preferred method of payment.
- Are babies and toddlers welcome. If so, are strollers welcome.
- Is there restroom access.
- Parking.
- Deadline to cancel the trip in case there is a poor response.
4. Contact activities coordinator with final date and time.
5. Send email to ealert@bhea.net with information about the trip. Ask that information be sent out to the group. Be sure to include a description of the trip/organization, your contact information, when and how payment is to be made, as well as pertinent information you learned in step 3.
6. Keep a detailed list of who signed up and who has paid. Please collect payment before the deadline to cancel if possible. Attendees should not “pay at the door.”
7. Notify ealert@bhea.net if the trip fills up before the deadline. If numbers are insufficient or the trip doesn’t fill, contact the organization to find out if lower numbers are acceptable.
8. On the day of the trip: be sure to arrive 5 minutes before you expect attendees to arrive; remind children of proper behavior for the trip;
9. Send thank you note to organization/trip guide.
* No refunds should be made. The organization should be paid for the number of spots reserved, even if someone doesn’t show up. If there are extenuating circumstances, contact activities coordinator immediately.
A PDF planner is available at http://www.bhea.net/pdf%20files/field_trip_planner.pdf .
Contact Sarah Kerr, 982-1245, with any questions.
Field
Trip Suggestions:
- Maryville
Fire Department
- United
States Post Office
- KAMA
Health Discovery
- Oak
Ridge Playhouse
-
Island Home Airport
- Bijou
Theatre
- Blount
County Library
- Children’s
Museum of Oak Ridge
- Heritage
High School Planetarium
- Ijam’s Nature Center
- Fort
Loudon State Historic Area
- Knoxville
Museum of Art
- Knoxville
Zoo
- Historic
Sites in Cades Cove
- Sam
Houston Schoolhouse
- Tuckaleechee
Caverns
- Lost
Sea
- Ripley’s
Aquarium in Gatlinburg
- Veterinarian’s
office/hospital
- Police
station
- East
Tennessee Discovery
Center -- Plus many more!
Volunteers
are always needed!
Back
to Activities and Field Trips Page